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Xtra is committed to safeguarding personal information collected from candidates
when they first register with us, when we evaluate their skills, when we match them
to jobs and when we put them forward to our clients. When candidates become our
employees or contractors, any further personal information collected or generated
as a result of our relationship, is also safeguarded and protected from access by
unauthorised individuals. We only ask for and record, personal information that
will help us to place candidates in the jobs best suited to them, and we will not
pass on any personal information without the consent of the candidate or the referee.
Personal information passed to us by clients will be treated in the same way. Information
collected by us will not be sold, rented or licensed to anyone else. When the information
is no longer of use to us, we will destroy it in a manner that protects the privacy
of the individual. Likewise, you have the option of having your details deleted
from Xtra's database at any time, upon request. We strive to protect data transmitted
to us over the Internet but because such transmissions cannot always be guaranteed
to be 100% secure, we do not warrant the security of personal information transmitted
in this way, but we will make every effort to make it secure on our own systems.
Personal information held by us is available for review by the individual in accordance
with the provisions of current legislation.
Collection of Personal and Sensitive Information
We only want you to give us personal information that is relevant to the job you
are applying for, or that you want us to use in finding you a future job. If you
provide such information, we understand you want us to use it for this purpose.
Personal information will be collected from you directly when you submit an application
through our web site, by email, fax etc. Personal and sensitive information will
also be collected when:
- we receive any references about you;
- • we receive results of an inquiry that we might make of your former
employers, work colleagues, professional associations or registration body;
- we receive the results of any competency or medical test;
- we receive feedback on your performance (whether positive or negative);
- we receive any complaint from or about you in the workplace;
- we receive any information about a workplace accident in which
you are involved;
- we receive any information about any insurance investigation, litigation,
registration or professional disciplinary matter, criminal matter, inquest or inquiry
in which you are involved;
- you provide us with any additional information about yourself.
Your personal and sensitive information may be used in connection
with:
- your actual or possible placement in a contract or permanent job;
- your performance appraisals;
- our assessment of your ongoing performance and prospects;
- any test or assessment (including medical tests and assessments)
that you might be required to undergo;
- our (or our client's) identification of your training needs;
- any workplace rehabilitation;
- our management of any complaint, investigation or inquiry in which
you are involved;
- any insurance claim or proposal that requires disclosure of your
personal or sensitive information.
Your personal and sensitive information may be disclosed to
- our clients and your potential/actual employers;
- referees;
- our associated companies and subsidiaries;
- our insurers;
- a professional association or registration body that has a responsible
interest in the disclosure of your personal and sensitive information;
- our contractors and suppliers - e.g. our I.T. contractors and database
designers
- any person with a lawful entitlement to obtain the information.
If you do not give us the information we seek:
- we may be limited in our ability to find suitable work for you;
- we may be limited in our ability to place you in work;
You can gain access to your information to correct it if it is wrong.
The Privacy Act / Data Protection Act sets out your rights to see and have a copy
of any personal and sensitive information that we hold about you.
If you wish to exercise this right, then please contact us.
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