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Xtra is committed to safeguarding personal information
collected from candidates when they first register with
us, when we evaluate their skills, when we match them
to jobs and when we put them forward to our clients.
When candidates become our employees or contractors,
any further personal information collected or generated
as a result of our relationship, is also safeguarded
and protected from access by unauthorised individuals.
We only ask for and record, personal information that
will help us to place candidates in the jobs best suited
to them, and we will not pass on any personal information
without the consent of the candidate or the referee.
Personal information passed to us by clients will be
treated in the same way. Information collected by us
will not be sold, rented or licensed to anyone else.
When the information is no longer of use to us, we will
destroy it in a manner that protects the privacy of the
individual. Likewise, you have the option of having your
details deleted from Xtra's database at any time, upon
request. We strive to protect data transmitted to us
over the Internet but because such transmissions cannot
always be guaranteed to be 100% secure, we do not warrant
the security of personal information transmitted in this
way, but we will make every effort to make it secure
on our own systems. Personal information held by us is
available for review by the individual in accordance
with the provisions of current legislation. Collection
of Personal and Sensitive Information We only want you
to give us personal information that is relevant to the
job you are applying for or that you want us to use in
finding you a future job. If you provide such information
we understand you want us to use it for this purpose.
Personal information will be collected from you directly
when you submit an application through our web site,
by email, fax etc. Personal and sensitive information
will also be collected when:
- we receive any reference about you;
- we receive results of inquiries that we might make
of your former employers, work colleagues, professional
associations or registration body;
- we receive the results of any competency or medical
test;
- we receive feedback on your performance (whether
positive or negative);
- we receive any complaint from or about you in the
workplace;
- we receive any information about a workplace accident
in which you are involved;
- we receive any information about any insurance investigation,
litigation, registration or professional disciplinary
matter, criminal matter, inquest or inquiry in which
you are involved;
- you provide us with any additional
information about yourself.
Your personal and sensitive information may be used in
connection with:
- your actual or possible placement in a contract or
permanent job;
- your performance appraisals;
- our assessment of your ongoing performance and prospects;
- any test or assessment (including medical tests and
assessments) that you might be required to undergo;
- our (or our client's) identification of your training
needs;
- any workplace rehabilitation;
- our management of any complaint, investigation or
inquiry in which you are involved;
- any insurance claim or proposal that requires disclosure
of your personal or sensitive information.
Your personal and sensitive information may be disclosed
to
- our clients and your potential and actual employers;
- referees;
- our associated companies and subsidiaries;
- our insurers;
- a professional association or registration body that
has a proper interest in the disclosure of your personal
and sensitive information;
- our contractors and suppliers - e.g.
our I.T. contractors and database designers
- any person with a lawful entitlement to obtain the
information.
If you do not give us the information we seek:
- we may be limited in our ability to find suitable
work for you;
- we may be limited in our ability to place you in
work;
You can gain access to your information to correct it if
it is wrong The Privacy Act / Data Protection Act sets
out your rights to see and have a copy of personal and
sensitive information about you that we hold.
If you wish to exercise this right, please contact
us.
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